As companies worldwide continue to navigate their business travel strategies amid change and uncertainty, confidence among global industry professionals is rebounding. Business trip and traveler preferences and patterns are also evolving, and new technologies such as artificial intelligence (AI) are reshaping how companies anticipate managing travel. Yet, challenges persist—from traveler accessibility gaps to the impact of government actions—and continue to redefine the landscape. This is according to the Global Business Travel Association (GBTA) which has released findings from its 37th “Business Travel Industry Outlook.”
The online poll was conducted from October 2–15, 2025, and drew responses from 591 GBTA member and non-members—including corporate travel managers, suppliers, and intermediaries—across North America, Europe, Asia Pacific, Latin America, Africa, and the Middle East. Respondents represented organizations with global, regional, and local responsibilities, and a range of business travel spend profiles.
Key Findings
- After months of uncertainty, business travel professionals are regaining confidence heading into the final months of the year. Forty-three percent of respondents say they are optimistic about the industry’s outlook for the rest of 2025—a significant jump from 28 percent in June. Canadian respondents are especially more upbeat, with more than half (54 percent) expressing optimism, versus 23 percent in June. It is, however, still 33 percent below optimism levels compared to November 2024.
- U.S. government actions continue to cast a shadow over business travel spending, volume and revenue outlook. External factors continue to impact business travel. One-third of global buyers (35 percent) expect their company’s 2025 travel volume will decline due to U.S. government actions, with an average expected decrease of 19 percent, mirroring similar levels reported in GBTA’s June poll. Also in line with June results, 30 percent percent of global buyers expect their travel spending to decrease in 2025, by an average of 19 percent. The October poll shows EMEA-based travel buyers are least likely among other regions to expect a decline in volume (29 percent) or spending (23 percent). Global travel suppliers are feeling a bit more confident about business travel revenue for 2025. Thirty-seven percent expect an impact to their business travel revenue (an improvement from 48 percent in June), with a similar anticipated decrease of 16 percent on average. Revenue concerns continue to be most pronounced among lodging suppliers (59 percent), but consistent since June (58 percent). Travel management company (TMC) respondents are less likely to expect a decrease (32 percent in October versus 48 percent in June) while more airline professionals expect a decrease (50 percent October versus 39 percent June). It is likely that declines in second and third quarter volume and spend are not able to be “made up” in the fourth quarter, Thus, the fairly stable view of slower/lower growth for 2025, even as optimism rebounds.
How People, Policies & Programs Are Shaping Business Travel Trends
- Business travel patterns shift toward longer, multi-stop trips – The way companies and their employees travel for work continues to evolve. Nearly two in five travel buyers (39 percent) report a rise in “linked” or multi-meeting/multi-destination trips. One-third (33 percent) have seen longer trip durations and another third (32 percent) say day trips have decreased in the past year. (In GBTA’s 2024 poll, 53 percent of buyers reported seeing more linked business trips, 36 percent reported longer business trips and 27 percent cited fewer day trips versus 2023.) Premium economy bookings are on the rise, especially in EMEA, where 45 percent of travel managers noted an increase.
- Travel policies tighten on short-term rentals, while employees are willing to pay for better experiences themselves, without reimbursement expectations – Corporate travel programs are split when it comes to employees and short-term rentals: 57 percent of policies prohibit use of platforms like Airbnb and Vrbo, while only 8 percent always allow them. Meanwhile, whether for convenience or comfort, some employees are deciding to cover what their travel policies don’t. Two in five travel managers (43 percent) say their employees at least occasionally pay out-of-pocket for travel upgrades, most often for flight cabin upgrades (78 percent) followed by airport lounge access (30 percent) and extra hotel nights (29 percent).
- Blended travel continues to gain ground, boosting employee satisfaction – Combining business and leisure travel continues to evolve. Forty-three percent of travel programs now have defined policies for blended or “bleisure” travel, with 71 percent of buyers citing benefits of improved employee satisfaction and 68 percent noting better work-life balance. However, concerns remain for travel managers around duty of care (59 percent), expense tracking (55 percent), and insurance coverage (46 percent).
- Traveler accessibility efforts lag; awareness and booking complexity are top barriers – Despite growing awareness, only 18 percent of travel managers say their company extensively accommodates travelers with accessibility needs, compared to 35 percent of suppliers. Air travel seating (46 percent) is the accessible travel option most frequently requested by employees. (A 2022 Accessio survey revealed 39 percent of business travelers identified as having an accessibility requirement that affected their performance.)
Limited employee awareness (50 percent), supplier information (30 percent) and booking complexity (30 percent) are also cited by travel buyers as major obstacles to accessible business travel.
Business Travel Industry and the AI Wave
Agentic AI adoption accelerates, but data privacy concerns loom – The industry is embracing agentic AI, with nearly half of suppliers and TMC professionals (49 percent) and one-third of buyers (33 percent) reporting their companies are already experimenting with autonomous AI. (In GBTA’s February poll, 34 percent of travel buyers said they planned to apply AI in their travel program in “significant ways” in 2025.)
Top applications for both travel buyers and suppliers and TMCs are customer service, traveler personalization, and automated itinerary planning. Additionally, half of buyer respondents (51 percent) are planning to use agentic AI for expense reconciliation.
Data privacy and security along with integration with existing systems are top concerns for buyers, suppliers and TMCs.
Source: GBTA
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